Calyx RIM 7.2 on Microsoft 365 User Guide

Types of Email Notifications

Email notifications inform recipients about the status of form submissions and contain links to entities created in Calyx RIM.

After submitting the Create Sequence and Reference form, you and all recipients added on the form receive an email notification. The notification details included in the e-mail depends on whether a workflow is enabled or disabled by the administrator.

Scenarios for an email notification:

Workflow is enabled:

  • When a sequence and reference are created and workflow is associated with the entity, the email notification contains:
    • The hyperlink to the sequence created
    • The hyperlink to the reference created
    • The hyperlink to the application associated with the workflow
    • The hyperlink to QC and Update Submission activity
  • When a sequence is created but the reference is not created and workflow is associated with the entity, the email notification contains:
    • The hyperlink to the sequence created
    • The values for the reference entities used on the form
    • The hyperlink to the application associated with the workflow
    • The hyperlink to QC and Update Submission activity
  • When a sequence and reference are not created but workflow is associated with the entity, the email notification contains:
    • The values for the sequence entities used on the form
    • The values for the reference entities used on the form
    • The hyperlink to the application associated with the workflow
    • The hyperlink to the Review and Create Submission activity
  • When the sequence and reference are created but workflow is not associated with the entity, the email notification contains:
    • The hyperlink to the sequence created
    • The hyperlink to the reference created

Workflow is disabled:

The hyperlinks to the entities are created in Calyx RIM:
  • The hyperlink to the sequence created
  • The hyperlink to the reference created
  • The hyperlink to the OneDrive attachments