Liquent InSight Rendering 4.4 Administration

Microsoft Word Extraction Options

The Microsoft Word plug-in can also extract entities from document text by using either the styles in a document template or an auto-generated table of contents.

If you use document templates, you can specify a list of styles that the plug-in uses to identify document entities to extract and turn into bookmarks. For each style, specify a hierarchical level that describes how a bookmark is related to other bookmarks. You can use the styles, for example, for documents in a compound document outline. You can select a level number or one of two special level assignments:
  • Subordinate is one level below the previous extract assigned a level number.
  • Same is at the same level as the previous extract assigned a level number.

You can change the characters in the extracted bookmark title by using a template and selecting characters to be replaced in the title or removed from it.

When extracting using document templates, you can also specify a secondary method to be used if a document template is not in the list. You can choose to either skip extracting, use another template from the list, or extract using Heading Styles or Table Entry Fields. If you use an auto-generated table of contents, figures or tables, you can extract those entities marked as either Heading styles (Heading 1, Heading 2, Heading 3 and so on) or Table Entry Fields.

Auto-generated tables of figures or tables extract any text created by using the Word Insert Caption function. You can specify the identifiers to be used when extracting using Table Entry Fields. Each identifier is usually a single character between A and Z. In InSight Rendering, you can specify more than one identifier, and the table of contents generated contains all entities marked by Table Entry Fields with the designated identifiers. The table of contents entries are then extracted and turned into bookmarks.

You can use any combination of these extraction options. The final set of bookmarks contains all the entities extracted from each method in the order you specified. To distinguish between multiple sets of extracts gathered by different methods, specify the text to precede each set of extracts.

The bookmarks created in the PDF output for the extracted entities resolve to the top of the page on which the target extracts reside.