Liquent InSight Rendering 4.4 Administration

Creating A Watch

To create a watch:
  1. Start the Watch Manager application.
  2. Select Edit > New > Watch.
    The Watch Wizard opens and displays the Watch Properties dialog box.
  3. Enter or select values for the following.
    Field Description
    Name The name that identifies the watch.
    Priority The priority for this watch. This is the priority for looking in a specific folder for a document to render, not the priority for rendering the document.
    Watch The type of folder or queue that you want to watch.
    Folder The path to the folder or queue that you want to watch. Browse to this folder or queue.
    User

    The user name required to access the folder contents, if the folder has security settings.

    Note: If you enter values for User and Password, they are not encrypted. You do not have to enter these values in the Watch Wizard. If you want these values encrypted, use Domain Manager to configure them. For information on how to configure these values in Domain Manager, see Configuring DMS Logins.
    Password The password required to access the folder contents, if the folder has security settings. (See the warning in the description of the User field.)
    Output sub-folder The location of the rendered files, if you do not want to use the default folder (Output).
    Filter The specific files or file types that you want to render. Use an asterisk as a wild card. For example, to render all files in the folder, do not change the *.* default. To render only Microsoft Word documents, enter docx.
  4. Click Next.
    The Scheduling dialog box opens.
  5. To specify when the watch item will run, enter or select values for the Schedule fields:
    Field Description
    Once At Once at the time that the Now or At option specifies. Now means as soon as you finish creating the watch.
    Daily At Every day at the time that the At option specifies, in the date range that the From and To options specify.
    Daily Between Every day, between the times that the Between option specifies, in the date range that the From and To options specify, at the frequency that the Every option specifies. Do not set Every to less than 30 seconds.
    Weekdays At At the time that the At option specifies, in the date range that the From and To options specify, on the weekdays that the On option specifies.
    Weekdays Between Between the times of day that the Between option specifies, in the date range that the From and To options specify, at the frequency that the Every option specifies, on the weekdays that the On option specifies. Do not set Every to less than 30 seconds.
    Monthly At Once a month, at the time that the At option specifies, in the date range that the From and To options specify.
    Monthly Between Once a month, between the times of day that the Between option specifies, in the date range that the From and To options specify, at the frequency that the Every option specifies. Do not set Every to less than 30 seconds.
  6. Select either Now to initiate the watch as soon as the wizard settings are complete, or select At and then set the date and time.
  7. Click Next. The PDF Options dialog box opens.
  8. In the PDF Options dialog box, enter or select values for the following:
    Field Description
    Version The Acrobat PDF version for rendered output.
    Optimize for fast web view

    Makes PDF files more suitable for viewing on the Web. This option makes the first page of a PDF document load as fast as possible.

    The PDF Document Properties dialog box in Adobe Acrobat indicates whether a PDF document is optimized for fast Web view.

    Delete blank bookmarks When heading level styles are not included in a source document, includes blanks in the bookmark tree by default for the missing heading levels. If you select this option, InSight Rendering removes the blank bookmarks and adjusts the nesting of the bookmarks. For example, if Heading 1 is missing from the source document, the Heading 2 bookmark is nested in the bookmark tree where Heading 1 would have been.
    Bookmark level on open

    The number of bookmark levels in a rendered document when it is opened. This can be All or a number from 1 to 20.

    If Bookmark level on open is set to any value except All:
    • If the Page Mode option is set to UseNone, a rendered document is opened without bookmarks and the Bookmark level on open option is not used.
    • If Page Mode is set to UseBookmarks, a rendered document is opened with the number of bookmark levels that Bookmark level on open specifies.
    Show bookmark panel when no bookmarks Shows an empty bookmark panel in a rendered document when the document does not contain bookmarks.
    Open cross-document links in same window
    Sets whether cross-document links in rendered output are opened in the same window:
    • Default: Use the Preferences setting configured in the user's PDF viewer.
    • No: Do not open cross-document links in the same window.
    • Yes: Open cross-document links in the same window.
    User Password To password-protect the file, select User Password and enter a password. Passwords are case-sensitive. Do not use the same password for User Password and Owner Password.
    Owner Password To prevent unauthorized changes to the other PDF security properties that you set, select Owner Password and enter a password. Passwords are case-sensitive. Do not use the same password for Owner Password and User Password.
    Do not allow printing Prevents printing of the PDF.
    Do not allow changing text Prevents editing of the PDF.
    Do not allow copying text Prevents copying text from the body of the PDF.
    Do not allow changing comments Prevents adding comments to the PDF.
    Page Layout
    One of the following page layouts for a rendered document when it is opened:
    • Single Page: Displays one page in the document pane at a time.
    • OneColumn: Arranges the pages in one continuous column.
    • TwoColumnLeft: Arranges the pages in two columns, with all odd-numbered pages in the left column.
    • TwoColumnRight: Arranges the pages in two columns, with all odd-numbered pages in the right column.

    The default page layout is set on a user's Adobe Acrobat Document Properties dialog box.

    Page Mode
    One of the following page modes for a rendered document when it is opened
    • UseNone: Displays the document pane without bookmarks and thumbnails.
    • UseBookmarks: Displays the document pane and the navigation pane with bookmarks. The Bookmark pane is displayed only if bookmarks are defined in the PDF document. 
    • UseThumbnails: Displays the document pane and the navigation pane with thumbnails for the pages.
    Magnification
    One of the following kinds of magnification for a rendered document when it is opened:
    • Default: The default zoom magnification on the user’s Adobe Acrobat Document Properties dialog box.
    • Fit Width: The width of the page is the width of the window.
    • Fit Height: The height of the page is the height of the window.
    • Fit Visible: The width of the page content (text and graphics) is the width of the window. The window does not contain the left and right vertical margins.
    • A percentage of the actual page size.
    Watermark To add a watermark to all the pages in the PDF, select Watermark and enter the watermark text.
    Text The watermark text.
    Font
    The font family for the watermark text.
    • For a watermark where Office 2013 is installed throughout the InSight Rendering domain, select Arial Unicode MS. This has all of the characters that will be needed for most languages.
    • For a watermark where there is at least one instance of Office 2016 installed in the InSight Rendering domain, use the following as a guide (select any font that will work; these are merely suggestions):
    • Arial - Latin characters
    • Meiryo - Japanese characters
    • PMingLiU - Traditional Chinese (Taiwan/HK/Macau) characters
    • SimSun - Simplified Chinese (P.R.C. Mainland/Singapore) characters
    • Betang - Korean characters
    Position The watermark location on the page. The default position is Centered On Page.
    Intensity The watermark darkness expressed as a percentage.
    Hide menubar Hides the Acrobat or Acrobat Reader menu bar.
    Hide toolbar Hides the Acrobat or Acrobat Reader toolbar.
    Hide window controls Displays a PDF file without the left pane and status bar.
    Fit window Displays the PDF page to fill the screen.
    Center window Centers the PDF page on the screen.
    Display document title Displays the document title on the page.
  9. Click Next.
    The Mail Notification dialog box opens.
  10. If you want users to receive automatic e-mail notifications of the progress of this watch item, perform the following for each user:
    1. In the Notification recipient list box, click Add and enter the user's e-mail address.
    2. In the Monitored events list box, click each event for which you want the user to receive e-mail notifications, or click Select All if you want the user to receive e-mail notifications for all monitored events.

    You must set up an SMTP server for mail notification on each repository.

    You can also establish e-mail notifications at the domain level so that one or more users receive e-mails about the progress of all jobs defined in a domain.

  11. Click Next.
    The Finish dialog box summarizes the watch for you to review.
  12. If you want to view the XML job ticket that the wizard created, click Display info.
  13. If you want to save a displayed XML job ticket as an .xml file, click Save Request As.
    This can be useful if you need to manually submit jobs.
  14. Click Finish.
    The watch that you created appears in the left pane of the Watch Manager under WatchManger > Watches > <document repository>, with an icon indicating the watch status.