SmartDesk for Authoring Online Help

Administration Batch Processing

The Administration tab in the SmartDesk window provides an interface for performing batch updates to the content template documents. The batch processing functions are available on the SmartDesk window only. This topic describes the process for executing the batch processing functions.

To perform content template batch updates:
  1. On the SmartDesk window Administration tab, enter the password and press Log In.
  2. To change to the location of the base template, click Change.
  3. Navigate to the desired template file (usually C:\Program Files\Liquent\Author\Liquent-Authoring.dot), select the template file, and click Open to add the template document path.
    The Template Name and the default Path are displayed next to Change on the Administration tab.
  4. Select one or more of the batch processing options:
    • Apply Style Formatting – Applies the formatting styles from the selected template to the selected directory of content template styles. Style names present in the Liquent-Authoring.dot file are required in both the template and the content templates. The purpose of this option is to change the formatting of the styles that are present (Example: change line spacing for Document Text from 1.25 to 1). This option also fixes iterations of styles listed in section 1.1.
    • Apply CTD Auto-Numbering – Applies CTD section number specific Word ‘Auto-number’ prefixes to the selected directory of content template documents (Example: Module 2 Drug Substance auto-number prefix will be set to 2.3.S). File names present in the Parexel content template package are required for matching the section prefixes with the correct template documents.
    • Apply Header & Footer – Applies the header and footer from the selected template document to the selected directory of content template headers and footers.
    • Apply Document Option Standards – applies the  Parexel authoring standards for Word Tools > Options to the selected directory of content templates.
    • Convert Page Sizes to Standard Letter – Converts the selected directory of content template page size to the Parexel Letter standard page size.
    • Convert Page Sizes to Standard A4 – Converts the selected directory of content template page size to the Parexel A4 standard page size.
    • View Directory/Update Results List – Opens the directory results list to display the list of documents found in the selected content template directory.
    • Apply Document Properties – Applies the author and company document information property fields to the selected directory of content template documents. Selecting this option enables each of the respective property input fields to be changed independently from its default value to a new name.
    • Remove Old Template References – Removes any reference to an older template .dot file.
  5. To select the folder: click Select Directory, navigate to the desired content template directory, and then click OK.
    The default location for Parexel content templates is: C:\Program Files\Liquent\Author\CTDtemplates
  6. Click Update Content Templates and a confirmation message appears – press Yes to continue.
    When the batch update process has completed, a confirmation message appears. Press OK to close the message.
  7. To log out of the Administration batch processing window, click Log Out.