SmartDesk for PDF 4.2

Optimize PDF Options

To select a row in the tabular display, click the selector box to the left of that row.

Option Description
Add Current File

Use Add Current File to add the active document to Optimize PDF.

To add the opened document in Adobe Acrobat, click the Add Current File icon or select Add Current File in the File menu. The Optimize PDF window displays the document.
Note: If multiple documents are open in Adobe Acrobat, only the active document is added.
Add File(s)

Use Add File(s) to add multiple PDF files from a single folder. Files from a different folder can be added by repeating this action.

To add files, click the Add File(s) icon or select Add File(s) from the File menu. The Select File window appears.

Select one or more PDF files in a folder and click Open. The Select File window closes and the document information fields from the selected files are displayed in the window.

Add Folder

Use Add Folder to add all PDF files from a selected folder. To add files from a folder:

  1. Click the Add Folder icon or select Add Folder from the File menu. The Browse for Folder window appears.
  2. Select a folder and click OK to close the window and display the document information fields for the files in the selected folder.
  3. Select the Include Sub Folders check box to automatically add all files from sub-folders within the selected folder.
Remove File(s) To remove a file from the display, select the row in which the file is displayed and click the Remove File icon, or select Remove File on the File menu. This will remove the selected row.
Remove Folder To remove all files in a folder, select the row in which the folder is displayed and click the Remove Folder icon, or select Remove Folder from the File menu. This will remove all the files in the selected folder.
Remove All To clear the tabular display completely and remove all files, click the Remove All icon, or select Remove All from the File menu.
View Document To view a document, select a row and click the View Document icon, or select View Document from the Action menu. The selected document will open in Acrobat, in the background.
Optimizer

After the selected files/folders are added to the Optimize PDF window, the files can be optimized for fast web view by either clicking the Optimize PDF icon or by selecting Optimize from the Action menu.

  1. Set the following options in the Optimizer window:
    • Page Layout: Select the desired page layout.
    • Initial View: Select any one of the options to change the initial view of the file. 
    • Apply To: Determine if optimization should be applied to the selected file(s) or all the files by selecting Selection or All, respectively.
    • Save Options: Select which versions of Adobe Acrobat the file should be compatible with.
    • Optimize the PDF for fast web view: Compels the PDF for fast web view. Fast web view restructures a PDF document for faster downloading, usually one-page-at-a-time, from web servers.
  2. To save your selections, click Apply.
Note: If no bookmarks are found, the Initial View is set to Page Only.
Rescan Rescan a file or set of files if they have been modified by clicking the Rescan icon or by selecting Rescan from the Action menu. This displays the updated information in the main window.
Export

Document information from the window can be exported to a comma delimited (CSV) file for later use. To save document information, either click the Export icon or select Export on the Action menu. The Export Optimize PDF Details window appears.

Select a CSV file from this window either by manually entering the file name and path or by clicking the ellipses button and navigating to the folder.

If the selected file name is already in use, an option message appears. Click Yes to overwrite that file, or No to return to the window and select a new file name.

Select PDF version To optimize the document(s) to a PDF version, click the Select PDF version option, select the version and click OK.
Close

To exit the application, click the Close icon or select Close from the File menu.

Note: Depending upon your version of Adobe Acrobat and the settings you establish within it, if a source document is open and you open a different document, a message may appear indicating that the source document has changed. This message appears only to ensure you are aware that the tool is now referring to a source document that differs from the original. It does not signify that the source document has been modified.