SmartDesk for PDF 4.2

FontInfo Options


Option	Description
Load Active Document	Click on Load Active Document icon to add the document currently seen in the Adobe Acrobat. The document will be to the table. If multiple documents are open, only the document currently in focus will be added to the display.
Add File(s)	Use Add Files icon to add one or more PDF files from a folder. Files from a different folder can be added by repeating this action. To add files using this method, either click on Add File(s) icon, or point to File and select Add File(s). This opens the Select File window. Select one or more PDF files from a desired folder and click Open to close the window and display the document information fields from the selected files in the table. If an error occurs while opening the file, an error message is displayed.
Add Folder	Use Add Folder icon to add all PDF files from a selected folder. To add files using this method, either click the Add Folder icon, or point to File and select Add Folder. This opens the Browse for Folder window. Select a folder and click OK to close the window and display the document information fields for the files in the selected folder. All files from sub folders within the selected folder can also be added by selecting Include Sub Folders in this window. When a secured or corrupted file is encountered while adding files, an error message is displayed. You will provided with options to continue processing other files, skip processing the current folder and process other folders, or to abort processing. Note: You can also add selected files/folder by dragging and dropping them from Windows Explorer to the DocInfo window.
Remove File	To remove a desired row from the table, select the row and either click on Remove File icon, or point to File and select Remove File. This will remove the selected row. If the you select more than one row to be removed, only the first row selected will be removed.
Remove Folder	To remove a desired folder from the table, select a row in the folder and click on Remove Folder icon, or point to File and select Remove Folder. This opens a confirmation message. Click OK to remove all sub folders along with the selected folder, No to remove the folder but not its sub folders, or Cancel to abort the process.
Remove All	To clear the table (i.e., remove all files), click on Remove All icon, or point to File and select Remove All.
Go To Source	To navigate to the source page corresponding to a row in the tabular display, click on the Go To Source icon, or point to Action and select Go To Source. This will open the source PDF document in Acrobat in the background.
Export	Font information in the FontInfo table can be exported to a UNICODE file that is TAB delimited for later use. To save document information, either click on Export icon, or point to File and click Export. This opens the Export window. Select a file with .csv extension to export, either by manually entering the file name and path, or by clicking the ellipses button and navigating to the desired folder. Click OK to close the window and save the document information. Click Cancel to abort the exporting process and close the window. When the saving process is complete, a message appears in the header area on the tab, indicating that you are working with saved data. If you click OK without selecting a file name, this message appears: `Please enter at least one valid file name.` If you select the same file name in the Export window for exporting data for more than one module, this message appears: "The filenames for DocInfo and IntelliQC are the same. Please provide unique filenames." The exported file contains the following document information: Folder; File; Font, Sub Type, Embedded, Font Text, Font Size, Font Page.
Rescan	If the font information fields for a file or a set of files displayed in the tabular view are modified, you will have the option to rescan. The updated information will be loaded in the tabular display, allowing you to temporarily review recent changes. To access the rescan option, you can either click Rescan, or select Rescan from the Action menu. This opens the Rescan window, where you can select one of the following options: All: Select this option to rescan all the items within the table. All in View: Select this option to rescan all the items in view in the table. Selection: Select this option to rescan only the selected items in the table. After making the desired selection, click OK to rescan the appropriate items. Click Cancel to exit the Rescan window without any scanning.
Filter	Customize the tabular display based on font size and text length by using the Filter option. To set a search criteria, click Filter, or select Filter on the View menu. This opens the Filter window.
Search Based on Font Size	Search for a font size used in a given document or in a set of documents by selecting an option from the Search for font size drop down list. The options are: All - Searches for font types of all sizes. Less than - Searches for font types whose size is less than the value specified in the points field (Default = 8 points). Less than or equal to - Searches for font types whose size is less than or equal to the value specified in the points field (Default = 8 points). Greater than - Searches for font types whose size is greater than the value specified in the points field (Default = 8 points). Greater than or equal to: Searches for font types whose size is greater than or equal to the value specified in the points field (Default = 8 points). Equal to - Searches for font types whose size is equal to the value specified in the points field (Default = 8 points). Show largest font - Searches for the largest font size. Show smallest font - Searches for the smallest font size. To view files containing text with a certain font size, select an option from the Search for font size list. Select a font size by entering a number in the points field, or keep the default. Click OK to display text matching the criteria in the tabular display. Click Cancel to close the window.
Search Based on Text Length	Further refine the search by searching based on the length of the text. Select a number between 1 and 20 from the drop down list for the option Search text should contain at least “__” character(s). Selecting a number from this list will exclude any text containing fewer characters than the specified number from the search results. Click OK to search. When the scanning process for the selected files/folders is complete, the Brief Summary Area displays the results.
Preferences	Click Preferences, or open the File menu in the PDFEnsemble window and click Preferences, or point to Edit and select ezPDFEnsemble in the Acrobat . This option allows you to synchronize the loading of file information and navigation item attributes, for files and folders, into any three modules simultaneously. Any file (or files in a folder) loaded to a module will also be loaded into the other module(s) specified. Similarly, files removed from one module will also be removed from the corresponding synchronized module(s). The synchronized modules can be identified with a red tag on the tab title area. When synchronizing modules, note that the process should be applied at the beginning of each session and will not affect previously added items. Additionally, for synchronized modules, any action taken or applied to items within a module will be applicable to items in other synchronized modules as well. Preferences also allows you to define the general settings common to all three modules. PDFEnsemble creates a common log file for all the modules in a folder specified by you in the Preferences window. This file provides an audit trail of all modifications applied during the session. This information includes a user name, time stamp, document name and path, and the action performed. You can append the information from the current session to an existing log file, or start a new log file.
Close	Quit the application at any time by clicking Close, or by pointing to File and clicking Close. When the program is activated again without closing Acrobat, the tab will display the previous content.
Help	Click Help to open the online help.
Print	You can print an expanded version of the summary either by clicking Print, or by pointing to File and selecting Print. This opens the Print window, where the user can change the printer settings and print the summary information.
Close	You can quit the application at any time by clicking on Close icon, or by pointing to File and selecting Close. When a PDFEnsemble module is opened again without exiting Acrobat, the table displays the previous content.

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FontInfo Options


Option	Description
Load Active Document	Click on Load Active Document icon to add the document currently seen in the Adobe Acrobat. The document will be to the table. If multiple documents are open, only the document currently in focus will be added to the display.
Add File(s)	Use Add Files icon to add one or more PDF files from a folder. Files from a different folder can be added by repeating this action. To add files using this method, either click on Add File(s) icon, or point to File and select Add File(s). This opens the Select File window. Select one or more PDF files from a desired folder and click Open to close the window and display the document information fields from the selected files in the table. If an error occurs while opening the file, an error message is displayed.
Add Folder	Use Add Folder icon to add all PDF files from a selected folder. To add files using this method, either click the Add Folder icon, or point to File and select Add Folder. This opens the Browse for Folder window. Select a folder and click OK to close the window and display the document information fields for the files in the selected folder. All files from sub folders within the selected folder can also be added by selecting Include Sub Folders in this window. When a secured or corrupted file is encountered while adding files, an error message is displayed. You will provided with options to continue processing other files, skip processing the current folder and process other folders, or to abort processing. Note: You can also add selected files/folder by dragging and dropping them from Windows Explorer to the DocInfo window.
Remove File	To remove a desired row from the table, select the row and either click on Remove File icon, or point to File and select Remove File. This will remove the selected row. If the you select more than one row to be removed, only the first row selected will be removed.
Remove Folder	To remove a desired folder from the table, select a row in the folder and click on Remove Folder icon, or point to File and select Remove Folder. This opens a confirmation message. Click OK to remove all sub folders along with the selected folder, No to remove the folder but not its sub folders, or Cancel to abort the process.
Remove All	To clear the table (i.e., remove all files), click on Remove All icon, or point to File and select Remove All.
Go To Source	To navigate to the source page corresponding to a row in the tabular display, click on the Go To Source icon, or point to Action and select Go To Source. This will open the source PDF document in Acrobat in the background.
Export	Font information in the FontInfo table can be exported to a UNICODE file that is TAB delimited for later use. To save document information, either click on Export icon, or point to File and click Export. This opens the Export window. Select a file with .csv extension to export, either by manually entering the file name and path, or by clicking the ellipses button and navigating to the desired folder. Click OK to close the window and save the document information. Click Cancel to abort the exporting process and close the window. When the saving process is complete, a message appears in the header area on the tab, indicating that you are working with saved data. If you click OK without selecting a file name, this message appears: `Please enter at least one valid file name.` If you select the same file name in the Export window for exporting data for more than one module, this message appears: "The filenames for DocInfo and IntelliQC are the same. Please provide unique filenames." The exported file contains the following document information: Folder; File; Font, Sub Type, Embedded, Font Text, Font Size, Font Page.
Rescan	If the font information fields for a file or a set of files displayed in the tabular view are modified, you will have the option to rescan. The updated information will be loaded in the tabular display, allowing you to temporarily review recent changes. To access the rescan option, you can either click Rescan, or select Rescan from the Action menu. This opens the Rescan window, where you can select one of the following options: All: Select this option to rescan all the items within the table. All in View: Select this option to rescan all the items in view in the table. Selection: Select this option to rescan only the selected items in the table. After making the desired selection, click OK to rescan the appropriate items. Click Cancel to exit the Rescan window without any scanning.
Filter	Customize the tabular display based on font size and text length by using the Filter option. To set a search criteria, click Filter, or select Filter on the View menu. This opens the Filter window.
Search Based on Font Size	Search for a font size used in a given document or in a set of documents by selecting an option from the Search for font size drop down list. The options are: All - Searches for font types of all sizes. Less than - Searches for font types whose size is less than the value specified in the points field (Default = 8 points). Less than or equal to - Searches for font types whose size is less than or equal to the value specified in the points field (Default = 8 points). Greater than - Searches for font types whose size is greater than the value specified in the points field (Default = 8 points). Greater than or equal to: Searches for font types whose size is greater than or equal to the value specified in the points field (Default = 8 points). Equal to - Searches for font types whose size is equal to the value specified in the points field (Default = 8 points). Show largest font - Searches for the largest font size. Show smallest font - Searches for the smallest font size. To view files containing text with a certain font size, select an option from the Search for font size list. Select a font size by entering a number in the points field, or keep the default. Click OK to display text matching the criteria in the tabular display. Click Cancel to close the window.
Search Based on Text Length	Further refine the search by searching based on the length of the text. Select a number between 1 and 20 from the drop down list for the option Search text should contain at least “__” character(s). Selecting a number from this list will exclude any text containing fewer characters than the specified number from the search results. Click OK to search. When the scanning process for the selected files/folders is complete, the Brief Summary Area displays the results.
Preferences	Click Preferences, or open the File menu in the PDFEnsemble window and click Preferences, or point to Edit and select ezPDFEnsemble in the Acrobat . This option allows you to synchronize the loading of file information and navigation item attributes, for files and folders, into any three modules simultaneously. Any file (or files in a folder) loaded to a module will also be loaded into the other module(s) specified. Similarly, files removed from one module will also be removed from the corresponding synchronized module(s). The synchronized modules can be identified with a red tag on the tab title area. When synchronizing modules, note that the process should be applied at the beginning of each session and will not affect previously added items. Additionally, for synchronized modules, any action taken or applied to items within a module will be applicable to items in other synchronized modules as well. Preferences also allows you to define the general settings common to all three modules. PDFEnsemble creates a common log file for all the modules in a folder specified by you in the Preferences window. This file provides an audit trail of all modifications applied during the session. This information includes a user name, time stamp, document name and path, and the action performed. You can append the information from the current session to an existing log file, or start a new log file.
Close	Quit the application at any time by clicking Close, or by pointing to File and clicking Close. When the program is activated again without closing Acrobat, the tab will display the previous content.
Help	Click Help to open the online help.
Print	You can print an expanded version of the summary either by clicking Print, or by pointing to File and selecting Print. This opens the Print window, where the user can change the printer settings and print the summary information.
Close	You can quit the application at any time by clicking on Close icon, or by pointing to File and selecting Close. When a PDFEnsemble module is opened again without exiting Acrobat, the table displays the previous content.