DocInfo Options

Use Add Files icon to add one or more PDF files from a folder. Files from a different folder can be added by repeating this action. To add files using this method, either click Add File(s) icon, or point to File and select Add File(s). This opens the Select File window.

Select one or more PDF files from a desired folder and click Open to close the window and display the document information fields from the selected files in the table. If an error occurs while opening the file, an error message is displayed.

Use Add Folder icon to add all PDF files from a selected folder. To add files using this method, either click Add Folder icon, or point to File and select Add Folder. This opens the Browse for Folder window. Select a folder and click OK to close the window and display the document information fields for the files in the selected folder.

All files from sub folders within the selected folder can also be added by selecting Include Sub Folders in this window.

When a secured or corrupted file is encountered while adding files, an error message is displayed. You will be provided with options to continue processing other files, skip processing the current folder and process other folders, or to abort processing. The error message will appears as shown below:

To remove a desired folder from the table, select a row in the folder and click Remove Folder, or point to File and select Remove Folder. This opens a confirmation message.

Click OK to remove all sub folders along with the selected folder, No to remove the folder but not its sub folders, or Cancel to abort the process.

Perform in-line editing on the document information fields Title, Subject, Author, and Keywords for one or more documents in the DocInfo table. Select one or more rows and click Modify or point to Edit and select Modify to open the Modify Document Information window.

Select the drop down list for the desired field to view the values gathered for that field from the selected rows in the DocInfo table. The Update check box next to each document information field is not selected until the field is changed. Click Modify to update the DocInfo table. Clicking Modify does not save the changes to the original document(s). Only the values within the tabular display are changed. Click Cancel to exit the window without making any changes.

Document information previously saved to a file with a .csv extension can be imported to the DocInfo table. To import previously stored document information, click Import, or point to File and select Import. This opens the Import window.

Select a file with a .csv extension to import information from, either by entering the name and path for the file, or by clicking the ellipses button and navigating to the desired folder to select a file. Click OK to import the document information to the table. Click Cancel to close the window and abort the importing process.

When the Import option is performed, a message appears at the top of the main window indicating that the information loaded is from the saved settings. In this mode, if any modifications are made to the document information fields and you attempt to load settings from another file with a .csv extension or click Apply or Close, you will be prompted to save the information. Also, when working in this mode, click Remove All to stop working with the current saved settings.

The file to import must be a Unicode file that is TAB delimited and has a .csv extension.

Document information in the DocInfo table can be exported to a UNICODE file that TAB delimited for later use. To save document information, either click Export, or point to File and click Export. This opens the Export window.

Select a file with a .csv file extension to export to, either by manually entering the file name and path, or by clicking the ellipses button and navigating to the desired folder. Click OK to close the window and save the document information. Click Cancel to abort the exporting process and close the window.

When the saving process is complete, a message appears in the header area on the tab, indicating that you are working with the saved data.

The exported file contains the following document information: Folder; File; Title; Subject; Author; Keywords; Creator, Producer; File Size; Pages; Links; Bookmarks; Date Modified; Date Created; PDF Version.

If the document information fields for a file or a set of files displayed in the tabular view are modified, you have the option to rescan. The updated information will be loaded in the tabular display, allowing you to temporarily review recent changes. To access the rescan option, you can either click on Rescan icon, or select Rescan from the Action menu. This opens the Rescan window, where you can select one of the following options:

• All: Select this option to rescan all the items within the table.
• All in View: Select this option to rescan all the items in view in the table.
• Selection: Select this option to rescan only the selected items in the table.

After making the desired selection, click OK to rescan the appropriate items. Click Cancel to exit the Rescan window without any scanning.