Modify Bookmarks

The bookmark editor enables you to modify the existing bookmark structure of a document. Bookmarks modified in the editor impact all occurrences of the source document in Ennov InSight including TOCs, link targets, and final published bookmark structure.

Bookmarks are not affected by the output channel. When a document is assigned, its document structure is extracted according to rendering settings and bookmarks are created in the Ennov InSight database. These bookmarks are published for each file as-is unless you update them in the bookmark editor or they are overridden by a TOC. Bookmarks are applied only at publish time. They do not appear in in-process renditions.

If a link targets a bookmark and the document is updated with a new version, all bookmarks from the previous version are deleted and new bookmarks are created. Bookmark changes in the editor are not merged with a new version of the document. If a new version is checked-in and accepted by the publisher, its source bookmarks automatically overwrite any changes made with the bookmark editor.

Ennov InSight does not capture any actual bookmark information when extracting internal link information. Instead, it captures the page number for the document's bookmark. If the links are to external documents, information is captured because you are targeting to a bookmark of a PDF rendition.

After you have saved bookmark changes in the bookmark editor:

— Each item in the list is comprised of a page number and the bookmark name. You can edit both values.

— You can select individual or multiple bookmarks in the list and run any of the operations on all of them at once using the action buttons.

— You can move each bookmark up or down by dragging it to a different location and dropping it. Moving a bookmark changes its location in the source document association.

— You can move individual or multiple bookmarks up or down, promote or demote them, and increment or decrement their page numbers using action buttons on the toolbar.

Modify a Bookmark

You can modify bookmarks in a specific document in an assembly, including updating the location or deleting the bookmark.

To view and modify bookmarks:

  1. Right-click a document in the assembly and select Edit Bookmarks.

    A comment hyperlink has been created with the attributes you defined.

  2. Do one of the following:
    Action Procedure
    To add a bookmark tied to the current source document Click the Add Bookmark button.
    To add the bookmark as a sibling of the bookmark you clicked Click an existing bookmark then click Add Bookmark .

    Ennov InSight 7.2 Publishing Modify Bookmarks

    Note: During the extraction of documents, blank levels are filled in if they are missing. If levels are missing in the bookmark editor, Ennov InSight compresses the tree and promotes the higher levels to fill in the missing gaps at publishing time.

  3. Select one bookmark in the list and click the Edit action button to edit fields not found on this page.
  4. Select one or more bookmarks in the list and click to delete the specified bookmarks.

    Note: Deleting bookmarks that are targeted by links may not always invalidate the link. Ennov InSight still attempts to resolve these links at publishing time using a combination of page number, bookmark hierarchies, and bookmark neighbors. In most cases a warning results on the target document indicating the link was retargeted; in some cases however the bookmark represents a target page and no warning results.

  5. Click Save.

Changes you make to bookmark values are saved once you click the Save button. Changes you make using the action buttons are saved immediately.

Note: Changes you make in the bookmark editor are not merged with a new version of the document. If a new version is checked-in and accepted by the publisher, its source bookmarks automatically overwrite any changes you make using the bookmark editor.