SmartDesk for Authoring Online Help

Document Authoring

The Authoring functions in the Document tab provide methods for:
  • Removing the default guidance text from documents generated from the template.
  • Setting the  Liquent SmartDesk for Authoring standards for Word Tools > Options.
  • Updating field codes and indexes.

Removing template guidance text

The Liquent SmartDesk for Authoring content templates provide sample content to guide you through your new document. This sample content text is highlighted in yellow. After creating your new document using the  Liquent SmartDesk for Authoring template, you will want to remove all of the highlighted guidance text in the document.

To remove all guidance text within a template document using the SmartDesk ribbon:

In the Document group in the SmartDesk tab, select Remove Guidance from the Authoring menu.

To remove all guidance text within a template document using the SmartDesk window:

On the Document tab, click Remove Template Guidance Text.

Set application standards for Word Tools | Options

Choosing Set Application Standards for Word Tools | Options changes the view of a document to include the Document Map so you can see the outline of the document displayed on the left side of the window.

  • Word Tools | Options views display what will appear in the bookmark pane after the document is rendered and published. It also opens the Outline pane to display the document formatting.
  • These views can help you to identify any document formatting mistakes quickly so you can make the changes at the correct location.

To set the standard Word options using the SmartDesk ribbon:

In the Document group in the SmartDesk tab, select Set Document View Options from the Authoring menu.

To set the standard Word options using the SmartDesk window:

On the Document tab in the application, click Set Word Tools > Options Standards.

Update document field codes and indexes

To update the field codes included with the body, header, footer, and indexes using the SmartDesk ribbon:

In the Document group in the SmartDesk tab, select Update Fields and Indexes from the Authoring menu.

To update the field codes included with the body, header, footer, and indexes using the SmartDesk window:

On the Document tab, click Update Field Codes and Indexes – or select the item in the SmartDesk menu.