Unicode Characters in Tabs

You must use the MS Mincho font to properly display Unicode characters in Tab Preview.

Create or Modify Tabs

In the selected Publishing Settings Library, you can modify the tab settings for the Publishing Library Template (PLT). This procedure applies to both the Publishing Settings Library Template (PLT) and Assembly Specific Publishing Settings Library (APL).

  1. On the Publishing Settings Library window, select Tabs.
  2. Click Create .

    To edit an existing tab setting, click named tab in the list on the Tabs tab.

  3. On the Create Tab Settings page, complete the required fields, and the optional fields as needed. Required information is indicated by an asterisk (*).

    — Name*

    — Text

    — Default?

    — Auto Text Wrap

    — Font Definition

    — Font Bold

    — Font Italic

    — Font Size* — Vertical Text

  4. Save.
Option Action
To create another tab, after saving the current tab settings: Click Create Another Tab.
To discard the changes: Click Cancel.
If you are editing an existing Tab setting:

Click the name of the Publishing Settings Library on the View page at the top of the page to return to the

Publishing Settings Library.

Preview Tabs

With tab preview, you can test for variable resolution and ensure that text is contained in the printable area. Preview does not show the actual tab positions. Your fully published output will show the tab text in the correct position as defined by your tab publishing settings for the assembly.

  1. In the assembly tree, click the Tab icon.
  2. In the Tab Sheet Attributes toolbar, click the View Tab icon to see an example of the selected Tab Sheet Attributes.

If the message No preview exists. Generate a preview appears, click the Generate File icon and then click View Tab.

Tab Sheet Attributes

You can use the attributes to describe the tab sheets after they have been included in an assembly. After a tab sheet has been included in an assembly, Publishing Setting is the only attribute that can be modified. Required information is indicated by an asterisk (*).

Attribute Description
Auto Text Wrap Indicates whether to wrap text on the tab. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Default? Indicates whether to make the settings default.
Font Bold Indicates whether the text is bold. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Font Definition The font used for the tab. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Font Italic Indicates whether the text is italic. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Font Size Indicates the text size (in points) for the tab. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Last Generated Date Date the tabs were last generated. You cannot change this value.
Name Defines the name of the tab.
Overridden Tab Text Defines the text that overrides the one taken from the Publishing Settings Library.
Publishing Setting * Choose the default or a different saved publishing setting for the tab sheet.
Text The text that is to appear on the tab. The value displays as read-only and is based on the tab settings within the associated Publishing Settings Library.
Vertical Text Indicates whether to display text vertically on tabs. The value displays as readonly and is based on the tab settings within the associated Publishing Settings Library.

Tab Attributes

You can use the attributes to describe the Tab settings within a Publishing Library.

Required information is indicated by an asterisk (*).

Attribute Description
Auto Text Wrap* Determines whether or not to wrap text automatically. Default is No.
Default?* Determines if the current tab is the default tab to be used when inserting tabs. Choose Yes or No. Default is No. If a default already exists it is updated to be No, and the saved tab setting become the default.
Font Bold* Determines if the font appears in bold face. Default is No.
Font Definition* Select a font for the tab. Available fonts: all active fonts defined in Data Administration, under Submission Maintenance.
Font Italic* Determines if the font appears in italics. Default is No.
Font Size Set the font size (points) for your tab. Default is 10.
Name* Specify the name of the tab. Must be a unique name within the Publishing Settings Library. (Limit 200 bytes.)
Text Specify the text to display on each tab. This can be text, or a variable (for example, ${NN}${LABBR}) can be used to create tab text. (The character count should not exceed 487 characters.)
Note: To make the first line of the tab blank, press the spacebar to enter a space, then press Enter to move to the next line.
Vertical Text Determines if the alignment of text on the tab is aligned vertically. Default is No.

Tab paper size is controlled by the Tab Paper Size field on the Publishing Settings tab of the Publishing Settings Library Templates (PLT) and Assembly Specific Publishing Settings Libraries (APL).

Slip Sheets

You can use slip sheets to divide content in a submission and serve as a navigational aid. Slip sheets are unique to the paper output channel and are not to be included in the electronic output channel. Unlike cover pages and tab sheets, slip sheets cannot contain any text or graphics.

The only publishing setting you need to define for slip sheets is the paper type to use for the slip sheets. You must define publishing settings before you can select or insert special sheets in your assembly.

Create or Modify Slip Sheets

In the selected Publishing Settings Library, you can modify Slip Sheet settings. This procedure applies to both the

Publishing Settings Library Template (PLT) and Assembly Specific Publishing Settings Library (APL).

Like cover pages and tab sheets, you can use slip sheets to divide content in a submission and serve as a navigational aid. Slip sheets are unique to the paper output channel and can never be included in the electronic output channel.

Unlike cover pages and tab sheets, slip sheets cannot contain any text or graphics.

The only publishing setting you need to define for slip sheets is the paper type to use for the slip sheets. You must define publishing settings before you can select or insert special sheets in your assembly.

To add a slip sheet to an assembly:

  1. On the Publishing Settings Library window, select Slip Sheets.
  2. Click Create .

    To edit an existing slip sheet setting, click a named slip sheet in the list on the Slip Sheets tab.

  3. On the Create Slip Sheet Settings page, complete the required fields, and the optional fields as needed. Required information is indicated by an asterisk (*).

    — Name*

    — Default?

    — Paper Type*

  4. Save.
Option Action
To create another slip sheet, after saving the current slip sheet settings: Click Create Another Slip Sheet.
To discard the changes: Click Cancel.
If you are editing an existing Slip Sheet setting:

Click the name of the Publishing Settings Library on the View page at the top of the page to return to the

Publishing Settings Library.

Modify a Slip Sheet

You can modify the name or paper type of a slip sheet placed in an assembly.

  1. Select a slip sheet in the assembly.
  2. On the Slip Sheet Attributes page, click Edit.
  3. On the Edit Slip Sheet page, modify the attributes.
  4. Save.

Slip Sheet Attributes

You can use the attributes to describe the details of slip sheet settings. Attributes are editable on a slip sheet setting, and visible (read-only) on a slip sheet. A slip sheet includes an editable field for choosing the slip sheet setting. Required information is indicated by an asterisk (*).

Attribute Description
Default? Determines if this is the default slip sheet. Choose Yes or No. Default is No. A default must exist. If a default already exists it is updated to be No, and the saved slip sheet becomes the default.
Name* Specify a name for your slip sheet. The name must be unique within the Publishing Settings Library. (Limit 100 bytes)
Paper Type* Choose the paper type for your slip sheet. The paper type options are determined by the printer option selected on the Publishing Settings tab.

TOCs

Like special sheets, TOCs serve as navigation aids to facilitate review of the published assembly. TOC creation is a multiple step process that results in a final navigational aid.

To generate a TOC, Ennov InSight references a TOC template file. The TOC template file includes the following:

— Width of columns in the TOC

— Heading levels and styles

— General formatting

Ennov InSight includes two TOC templates, one letter and one A4. They are Microsoft Word documents you can copy and/or modify to meet your organization's needs. You can create TOCs for the paper output channel, electronic output channel, or both.

Only TOCs that are assigned to the paper output channel and that are included in a volume range are published during a paper publish request. TOCs that are assigned outside of a volume range or that are assigned only to the electronic output channel are not published during a paper publish request.

Add or Modify TOCs

In the selected Publishing Settings Library, you can modify the TOC Settings to adjust the default TOC formatting. This procedure applies to both the Publishing Settings Library Template (PLT) and Assembly Specific

Publishing Settings Library (APL). To add a TOC to an assembly:

  1. On the Publishing Settings Library window, select TOC.
  2. Click Create .

    To edit an existing TOC setting, click a named TOC in the list on the TOCs tab.

  3. On the Create/Edit TOC Type page, complete the required fields, and the optional fields as needed. Required information is indicated by an asterisk (*).

— Name*

— TOC Definition File* (Click Browse to locate and select the location.)

— TOC Overlay

— Header

— Default TOC For (Move items from the Available box to the Selected box to apply the TOC settings by default for those items.)

— Tree Elements to Include in TOC (Move items from the Available Entry Generation Options box to the Selected Entry Generation Options box to apply them as default tree elements to include by default in the TOC.)

— Left Column Entry Text* (Leave blank to use the TOC tree values.)

— Right Column Entry Text*

— Leader

— Build TOCs to Level

— Including Bookmarks up to Level

— Include Only Bookmarks with the Text

— Exclude All Bookmarks with the Text

— Bookmark Handling

— Include in Page Numbering

— Output Channel* (move items from Output Channel Types to the Selected Output Channel Types box to apply the TOC to the selected output channel types by default)

4. Save. To discard the changes, click Cancel.

If you are editing an existing TOC setting, click the name of the Publishing Settings Library on the View page at the top of the page to return to the Publishing Settings Library.

TOC Attributes

You can use the attributes to describe TOC settings for a PLT.

Required information is indicated by an asterisk (*).

Attribute Description
Bookmark Handling

Indicates whether or not the entries from this TOC will be used to create the bookmarks in the Leaf, Volume, or Single File output file containing this TOC:

— File Bookmarks Only - Do not use the entries from this TOC to create output file bookmarks.

— All TOC Bookmarks - Use all of the entries from this TOC to create output file bookmarks.
Build TOCs to Level Select the maximum number of levels of entries to build in the TOC, from 1 to 20.
Default TOC for Select the Tree elements for which this TOC is used as the default TOC. A default must exist for every Tree element.
Exclude All Bookmarks with the Text Specify text that will be used to designate the bookmarks to exclude from the TOC.
Attribute Description
Header Specify the text that will replace the word header in the TOC Definition File. (Limit 100 bytes)

Including

Bookmarks up to

Level

 Select the maximum number of levels of entries in the TOC that can be created from bookmarks, from 1 to 20.
Include In Page Numbering Specify whether the TOC pages are included in the page numbering: Yes or No.
Include Only Bookmarks with the Text Specify text that will be used to designate the bookmarks to include in the TOC.
Leader

Specify the characters to use to separate TOC entry text from the corresponding page number.

If you select Dash, Dot, or Underline, the leader character is created for TOC entries at all levels.

If you select Space, no leader is created.

If you select Use Template, the iTOC 1 to iTOC 15 styles in the Word template specify the leaders for the corresponding TOC entry levels. Select this option if you want different leader characters for all the different TOC Entry levels or if you want leaders only for some levels. If you select Use Template, do the following to set up the iTOC styles in Microsoft Word:

  1. Note the width of the left column of the single row table in the Word TOC Template.
  2. Open the Styles pane.
  3. Click Options....
  4. On the Style Pane Options box, for Select styles to show, click All styles.
  5. To set up an iTOC style, right-click the iTOC Style, and click Modify….
  6. Click Format > Tabs….
  7. Do one of the following:

— Create a tab stop for the left column width that you noted on step 1, for the right alignment, and for a leader character.

— If you do not want leaders, clear all tab stops.
Attribute Description
Left Column Entry Text

Specify the text that resolves in the left hand column of the TOC. If this is left blank, the values from the assembly tree (TOC Tree Values) populate the left column of the generated TOC.

— In the TOC editor and the preview file, left column entry text resolves fully.

— Volume variables, $VN and $VNAME, cannot be included in the Left Column Entry Text field for TOC Attributes. They do not resolve in published output.

— Variables resolved only at publishing time will not be resolved in the Left Column Entry Text. For more information, see: InSight System-Defined Variables

Name* Specify the name of the TOC. Must be a unique name within the Publishing Settings Library. (Limit 100 bytes.)
Output Channel* Select the output channel to which this TOC is to be published. You must choose Electronic, Paper, or both. Paper is the default.
Right Column Entry Text* Text that appears in the right column. Right Column Text fully resolves only in the published output. Right Column text contains the resolved value for any variable.
TOC Definition File* Browse to select the TOC template you want to use for your table of contents. This provides the link to the Word file that defines the formatting and structure of the TOC.
Tree Elements to Include in TOC*

Specify the assembly elements to display in the generated TOC by moving items from Available Entry Generation Options to Selected Generation Options.

A TOC entry for a leaf, folder, or document with a TOC or Cover Page that is included in the output channel and page numbering will stamp the page number of the TOC or Cover Page.

Use TOC Defaults

When creating a TOC, you can establish a default TOC setting. This tells Ennov InSight which TOC setting to use by default when a TOC is inserted for a particular kind of element.

For example, if TOC setting ABC is mapped to leaf elements, any time you insert a TOC for a leaf it will appear as the default TOC setting ABC. A single TOC setting can be the default for multiple elements at once.

Mapping Sample TOC Setting
Assembly root Table of contents
Volume Volume table of contents
Document Document table of contents
Leaf Leaf table of contents
Mapping Sample TOC Setting
Folder Module table of contents
Extract Table of figures

Table of Contents Templates

The layout of the TOC is defined in a TOC definition file, which must be in Word format. You can define a definition file for each TOC in the document, if required. This topic describes the basic TOC definition file. You can modify a TOC template (which is a Microsoft Word document) to meet your publication submission needs. The text used for the final TOC entries is derived from two sources:

— The left column text specified for the TOC element, usually represented by a variable string containing the

$NAME element name and $N element number of the elements included from the assembly tree

— The bookmark names contained in the actual document files

Heading level styles TOC1 (TOC20) defined in the Word document correspond to the heading levels created when the TOC is generated. Each new TOC entry is generated in its own row in the table. The first row included in the template provides a place for the generator to begin.

The heading level styles may contain Word formatting (numbering, indent, character style, color, box, outline letters, font, paragraph styles, leader text, and so on). In this way, most formatting options are supported. This information is placed in the first column of the table. The second column of the table is reserved for the right column text, and the style of this text is specified by the link text style. Again, this right column is resolved only during final publish, not during preview and editing. The left column is resolved during preview and editing.

The number of bookmark levels in the TOC element determines how many heading levels to use from all component documents in the TOC range. This should be the highest number of allowed levels in your document templates.

The number of TOC levels to include determines the total number of final heading levels that will be included in the

TOC.

The location of the header text determines where the header attribute in the TOC element will be placed, and the style of that text. This text may wrap lines. If this is insufficient, you can use Word headers on the TOC template to express the TOC subject, and you can use the TOC overlay here as well to stamp additional information.

Specify Element Level TOC Publishing Settings

You can add special sheets at any element level, including TOCs, Tabs, Cover Pages, or Slip Sheets. Following elements are:

— Assembly

— Folder

— Leaf

— Document

— Bookmark

To specify element level TOC settings, right-click on the element and select Mass Insert/Update Publishing Elements and follow the procedure described in Inserting a Publishing Element.

Resolve Entries in TOCs

Ennov InSight calculates right column text and resolves electronic links for the entries in a TOC, based on the assembly items that are assigned to the publishing channel and the type of publish (Leaf, Volume, or Single File).

— Publishable - Publishable elements are those that can produce pages in the output (Leaf, Volume, or Single File). These are Documents, TOCs, and Cover Pages that are in-channel and in range of the type of publish. Elements attached to or descended from non-Leafs are unpublishable in electronic Leaf output.

— Placeholder - Placeholders may add to page numbering but are never resolved as TOC entry targets.

— Ready to publish - A publishable element with an extracted PDF rendition (either a PDF source or PDF rendition of the source). Entries targeting an element that is ready to publish will have resolved right column text and a working hyperlink.

The following assembly elements are resolved according to various business rules employed by Ennov InSight to calculate page numbering in TOCs.

TOC Entries that Target Leaf, Folder, or Document Elements

When a leaf, folder, or document that has a publishable TOC or cover page that is also assigned to be included in page numbering, the TOC entry for that leaf, folder, or document calculates the right column text for the first page of the publishable TOC or cover page. The link destination of the link under the right column TOC entry text is the first page of the publishable TOC or cover page.

When there are folders, leafs, and documents without elements attached to them (as described above), the TOC entries for those empty elements resolve to the first subsequent element in the assembly structure:

— Publishable included in page numbering TOC (see: Sample TOC 1.

— Publishable included in page numbering cover page, or (see: Sample TOC 2. — Publishable document pages (see: Sample TOC 3.

An exception to this rule is that a paper channel cover page attached to a reference leaf is always targetable for TOC entries, even if the cover page is not included in page numbering. Electronic elements attached to a reference leaf are invalid. Tabs and Slip Sheets are never targeted because they are never included in Page Numbering.