Reference Maintenance
Reference values appear in drop-down lists on the Reference Attributes page and are designated when a reference is created. Data administration enables you to add and modify drop-down list values, and set the status of a value to active or inactive.
When you select a value under Reference Maintenance, a page opens with a table of all values that have been defined. You can sort these values by column. The default view is sorted in ascending, alphanumeric order.
Note: The proper data administration access privileges are required to view and modify application maintenance values.
Reference Maintenance: Reference Values
You can create and maintain the following reference values:
| Value | Description |
| Reference Content | Content of the reference, such as meeting agenda or approval letter |
| Reference Participant | Who the reference was to or from, for example: agency/agency name, internal departments, affiliates, etc. |
| Reference Status | For example: planned, active, open, completed, etc. |
| Reference Type | For example: announcement, internal note or content received |
Note: Create reference types in the system before you create statuses, participants, and content. Statuses, participants, and content can only be associated with existing reference types.
Reference Content Attributes
To define a reference content value, enter values for the following attributes:
| Attribute | Description |
| Reference Content | Content of the Reference like meeting agenda or approval letter. Different content values show in the drop down for different reference types selected. Hyperlinked from the view screen. |
| Reference Type | The type of reference. Examples: Announcement, Note or Content Received. |
| Last User Updated | Indicates the name of the user who last created/updated the reference content. By default, this option is read-only. It is populated automatically when updates were made to the table. |
Ennov InSight Administration 7.3 Reference Maintenance
| Attribute | Description |
| Last Changed Date | Indicates the date when the last change was made. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Active | Indicates if the entity is active or inactive. |
Reference Participant Attributes
To define a reference participant value, enter values for the following attributes:
| Attribute | Description |
| Reference Participant | Participant of the Reference such as who provided the content or who it was sent to. Different Participants show in the drop down for different reference types selected. |
| Reference Type | The type of reference. Examples: Announcement, Note or Content Received. |
| Last User Updated | Indicates the name of the user who last created/updated the reference participant. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Last Changed Date | Indicates the date when the last change was made. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Active | Indicates if the entity is active or inactive. |
Reference Status Attributes
To define a reference status value, enter values for the following attributes:
| Attribute | Description |
| Reference Status | Status of the Reference like open/close or approved/unapproved. Different Statuses show in the drop down for different reference types selected. |
| Reference Type | The type of reference. Examples: Announcement, Note or Content Received. |
| Last User Updated | Indicates the name of the user who last created/updated the reference status. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Last Changed Date | Indicates the date when the last change was made. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Active | Indicates if the entity is active or inactive. |
Ennov InSight Administration 7.3 Reference Maintenance
Reference Type Attributes
To define a reference status value, enter values for the following attributes:
| Attribute | Description |
| Reference Type | The type of reference. Examples: Announcement, Note or Content Received. |
| Last User Updated | Defines by whom the Data Administration value was created/updated. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Last Changed Date | Indicates the date when the last change was made. By default, this option is read-only. It is populated automatically when updates were made to the table. |
| Active | Indicates if the entity is active or inactive. |